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Mailplane vs. airmail free#

You will have noticed that many companies use or as one of their email addresses. Whenever someone from your organization makes a personal connection with someone outside the company, they should almost always use their personal email address rather than dishing out generic email addresses like or Research has shown that people very much prefer sending emails to personal email addresses and knowing for sure who is going to get their email and hence who is responsible for getting back to them. Of course you will need to follow up with a friendly and casual reply to ensure a great start to relationships.

email addresses are more easily targeted to receive spam.Īn email address such as, ,, or even (the latter is what Medium use) makes that first contact with your company much warmer and friendlier.

You’re more likely to be flagged as spam with an email address.

Some service websites don’t allow you to use email addresses (Facebook is one of those).

email addresses are not very friendly or personable.

Many companies use as their point of contact, however, I advise against that for a number of reasons:

for domain managementĭepending on your line of business, there are others you might need to use such as:.

for administrative purposes such as being a Google Apps admin.

Here are a few essential ones to start off: Make sure you cover all the business functions of your company.

Next, you will want to set up a few email accounts to be used for mostly administrative, support, billing and as a first point of contact with your company. For example if you have two people named Joe Smith in your company, the second one can use Generic Email Accounts

If you get two people with the same first and last names, you can use introduce the initial for their middle name or something similar. My recommendation is, therefore, to start right away with the combination. You’ll soon end up with a mess, with some people using their first name only and others having to use their first and second names or something unsightly like This works for very small companies but you will soon run into problems when the second Joe joins your team. Some companies prefer to just use the option and omit the last name. You can read my article on how to create your first website and sign up to Bluehost it’s a reliable and cheap hosting service that won’t let you down. Need hosting? I recommend Bluehost for starting out with your website. This also applies to people who have a name that’s hard to spell. For example, you can have the mailbox named but then also set up an alias for and emails sent to that alias will also end up in the person’s inbox. In my case, for example, I would use If the person has a really long name or surname you can use the shortened version or even set up an alias to that account. However, email is not going away anytime soon as there are many more uses for it apart from internal communication.įor personal email accounts I recommend using this format:

Tools like Slack are now aiming at killing email for internal communication, and they’re having a great of success. This is the email address that they can put on their business cards and also use for logging into the various tools that the company uses. Personal Email AccountsĮach person in the company should, of course, have their own personal email address that they can use on a daily basis for internal and external communication. Once you’ve got your mail set up you want to set up individual email accounts.

Mailplane vs. airmail free#

You can also use Zoho Apps if you are a small business and want a totally free solution. When opening a company one of the first things you should do is choose an email provider.